England Golf WHS Privacy Notice Requirement (16th Sept 2020)

To: All affiliated golf clubs

In preparation for the launch of the World Handicap System (WHS), which draws ever nearer, we are now able to provide all clubs with the wording of the England Golf WHS privacy notice. At England Golf we take the principles of Data Protection very seriously. We are committed to being transparent about how we collect and use our members’ data, and this privacy notice is an important part of that commitment.

The England Golf WHS privacy notice has been provided to all those ISVs that have been licensed by CONGU to have access to the WHS platform in England and will be displayed by ISVs on their platforms.

In addition, clubs will need to take steps to ensure that you have informed all members of the privacy notice as part of your ongoing communications around WHS by 5 October 2020. We appreciate that clubs will have their own ways of communicating with members, but you may wish to publish the notice on your website, include a link in your club newsletter, or email members directly with the notice.

Going forward, from 5 October 2020 the England Golf WHS privacy notice will need to be included in the documents provided to new members to ensure that they will be properly informed about how England Golf will handle their data with respect to handicapping. From that date any changes to member data will need to be made via the England Golf Platform, as set out in our email of 8 September 2020. There is no need for members to opt-in to the transfer of personal data to England Golf, and both members’ email address and date of birth will be required in order for us to issue a handicap. We will only use members’ data collected in this way for the purposes of handicapping or other fundamental benefits of being a member of England Golf. Full details are set out in the privacy notice itself.

Thank you for your continued support in helping to ensure that the transition to the WHS on 2 November 2020 is a smooth one and please don’t forget to utilise our WHS resources online  which include the WHS club toolkit, to understand more and help educate your members.

Yours sincerely,

Jeremy Tomlinson

CEO, England Golf

Clubs have been provided with a link to download the Privacy Notice

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